Meeting in Hamburg (Germany)

Date and venue


This one-day meeting will take place on the 9 December 2022.

A social dinner will be organised the same day on the evening, followed by a visit to the beautiful Christmas Market. The dinner cost has to be covered by the participants and amounts to €35 per person. Due to the pre-Christmas high-season in Hamburg restaurants, local organisers kindly request for a committal confirmation of the participation in the dinner, with the number of eventual accompanying persons. Therefore, a Google form will be circulated well in advance for this purpose.


Center for Free-Electron Laser Science CFEL
Deutsches Elektronen-Synchrotron DESY
Bldg. 99, Seminar Room IV (1st floor, No. 01.111)
Notkestr. 85, 22607 Hamburg (Germany)

You can download the map of DESY campus here.


How to get to the Meeting venue and getting around

Public transportation in Hamburg is operated by HVV. For visitor information and an explanation of the HVV public transportation network please read


Aims of the Meeting

It is intended to be a forum to continue collaboration on all the research lines identified within the Action. During the meeting, running activities will be discussed and coordinated in order to improve links between groups of researchers to combine methods with the clear objective of releasing new codes. In addition, the meeting will pursue to consolidate the Action network for post-Action activities.

Call for contributions

Please send your abstract (download template here) by email to no later than 28 October 2022. The abstract should not exceed one page (including title, author/s and affiliation/s).

Selection criteria

Since the budget is limited, the participation (eligible to be reimbursed) of Action members who can better contribute to this Meeting will be prioritised according to the criteria approved by the Action Management Committee (MC).

The Committee will enforce COST inclusiveness policies. Therefore, Young Researchers & Innovators, ITC, as well as women, to promote and improve gender balance, will be prioritized. In addition, geographical distribution of participants will be considered to avoid underrepresented or overrepresented regions.


Please, download the programme here.

Hotels close to DESY

1) Mercure Hotel am Volkspark
Albert-Einstein-Ring 2
22761 Hamburg

DESY within walking distance

2) B&B Hotel Hamburg-Altona
Stresemannstr. 318
22761 Hamburg

 20min Bus line 2, 3 & X3

3) Hotel Schmidt Garni
Reventlowstr. 60-62
22605 Hamburg

10min Bus line 1

4) Hotel Gastwerk
Beim Alten Gaswerk 3
22761 Hamburg

20min Bus line 2, 3 & X3

5) Superbude Hotel &Hostel Altona
Paul-Dessau-Str. 2
22761 Hamburg

25min Bus line 2, 3 & X3

6) NH Hamburg-Altona
Stresemannstr. 363-369
22761 Hamburg

20min Bus line 2, 3 & X3

For hotels in Hamburg center please check on or HRS. As this is pre-Christmas time, it is strongly recommended to make any hotel reservations ASAP

Reimbursement of the travel expenses

Participants selected to be reimbursed for their travel expenses must receive an official invitation through e-COST indicating they are eligible to be reimbursed and they must accept that invitation within 2 weeks.

Reimbursements will follow COST rules:

  • Long-distance transport expenses (more than 100 km one way): up to 500€ (*). Reimbursement based on invoice/receipt. Participants must choose the most economical means of transportation from their city of affiliation to Hamburg (round-trip).

(*) If a participant shows, within a reasonable time before travel date that there is no reasonable transport below the cap established, this cap could be waved for the individual participant.

  • Daily Allowance (DA): 180 €/day. DA is intended to cover accommodation, meals and local transport expenses (defined as less or equal to 100 km one way). This is a flat rate and no invoice/receipt is required.

The maximum DA rate that can be claimed is calculated against the actual number of days a participant attends the meeting (as confirmed against their signature on the official attendance list for each day of the meeting), plus 1, permitting participants to arrive on the day before the meeting and/or leave one day after.

In the travel days, the DA is based on departure and arrival times, as bellow.

DA table

For complete information about COST reimbursement rules, please read pages 84-90 of the COST Annotated Rules.

COVID-19 in Germany

Since Saturday, 11 June 2022, all COVID-19-related restrictions for entry into Germany have been lifted. The latest German government guidance is on the dedicated Interior Ministry website.

Participants are advised to observe closely the travel restrictions and requirements for travelling from/to their home countries and Germany.


Other useful information

Organising Committee:

Beata Ziaja-Motyka (Local Organiser)
Matthias Kreuzeder (Local Organiser)
Katharina Kucza (Local Organiser)
Antonio Rivera (TUMIEE Chair)
Eduardo Oliva (TUMIEE Scientific Representative)
Ana Benítez (TUMIEE Grant Holder manager)


The official currency in Germany is the Euro (€).

Power plugs and sockets:

For Germany there are two associated plug types, types C and F. Plug type C is the plug which has two round pins and plug type F is the plug which has two round pins with two earth clips on the side. Germany operates on a 230V supply voltage and 50Hz.


German is the official language in the Germany. English is widely spoken.

About Hamburg:

Hamburg is the second largest city in Germany after Berlin and the third largest port in Europe.

Hamburg is a major international and domestic tourist destination. The Speicherstadt and Kontorhausviertel were declared World Heritage Sites by UNESCO in 2015. Hamburg’s rivers and canals are crossed by around 2,500 bridges, making it the city with the highest number of bridges in Europe. Aside from its rich architectural heritage, the city is also home to notable cultural venues and it is also known for several theatres and a variety of musical shows. St. Pauli’s Reeperbahn is among the best-known European entertainment districts.

In December, the popular and well-known Christmas market in front of the Hamburg Town Hall attracts millions of visitors year after year. Numerous traders, showmen, craftsmen and market merchants from near and far present their goods.