STSM (Short-Term Scientific Missions)

What is a STSM?

Short-Term Scientific Mission (STSM) consists in a visit to a host organization located in a different country than the country of affiliation by a Researcher or Innovator for the specific work to be carried out and for a determined period of time.

Short-Term Scientific Missions benefit to:

  • STSM Grantee: receives funding for implementing a project with an international team and gains new knowledge or access to equipment or techniques not available in the home institution.
  • STSM Host: receives an international partner in their institution and can develop long lasting collaboration.
Who can apply

STSM applicants must be TUMIEE’s participants from a Full/Cooperating Member, NNC* or European RTD organisation. Applicants must be engaged in an official research programme as a PhD Student or postdoctoral fellow or can be employed by, or affiliated to, an institution, organisation or legal entity which has within its remit a clear association with performing research. The institution, organisation or legal entity where applicants pursue their main strand of research is considered as Home institution. The Host institution is the institution / organisation that will host the successful applicant.

A STSM should specifically contribute to the TUMIEE objectives.

(*) Announcement from COST Association on the 14/02/2022:
Action participants affiliated to Russian institutions are ineligible to receive financial support under the rules of Horizon Europe Framework Programme. As a result, COST must also declare these participants ineligible to receive financial support.
Further, COST activities (e.g. STSM grantees going to a lab in Russia, ITCCG grantees participating in a conference in Russia, etc) taking place in Russia are also considered ineligible.

Duration

There’s no limit in the duration of a STSM but it has to be carried out in its entirety within a single Grant Period and always within the Action’s lifetime.

Financial Support

Financial support for STSM is a grant awarded to individuals, not intended to cover employment costs.

The maximum amount to be awarded is 4000 € per grant.

Applicants must make a budget request in their application taking in to consideration the duration and location of the STSM. For reference, participants are advised to consult the Daily Allowance table based on country that COST has established for meetings: www.cost.eu/daily_allowance and estimate a real and sensible amount for the travel expenses.

Grants are paid by the Grant Holder after the completion of the activity and approval of all required documentation. However, the STSM grantees may request up to 50% pre-payment of the approved grant. This amount is subject to availability of funds and approval by the Grant Holder Institution.

STSM grantees must make their own arrangements for all provisions related to personal security, health, taxation, social security and pension matters.

How to apply
  1. Log into e-COST and click on the STSM Grants tab.
  2. Follow the steps in e-COST for STSM Conference Grant application.

Here you have a list of the information you will be asked to provide in the application:

To be filled in e-COST:

  • Title
  • Start and end date
  • Budget requested by the applicant
  • Information about the host institution and contact person

To be uploaded to e-COST:

  • Application form describing: Goals, description of the work to be carried out by the applicant, expected outcomes and description of the contribution to the Action MoU objectives
  • Confirmation of the host on the agreement from the host institution in receiving the applicant.
Deadline for applications

The application period runs on a monthly basis. It is opened on the first day of every month and closed on the last day of the same month. That means it can be considered as a continuously opened call until the TUMIEE budget for STSM has been fully allocated.

Assessment and approval of the applications
  • The STSM coordinator will assess the applications received and will approve or reject each of them (NB: in case an application is rejected, the STSM coordinator will give the reason/s to the applicant).
  • Once an application is approved, the Grant Awarding Coordinator will review the budget requested and will determine the Grant amount in accordance with the applicant’s request but also taking into consideration the duration and location of the STSM and the budget available (if the amount requested by the applicant is considered to be excessive or not well justified, the Grant Awarding Coordinator can approve a lower grant amount).
  • In case the budget is too low to approve all the applications, the following criteria will apply to select among the positively evaluated applications:
    • Institutions that already enjoyed or are going to enjoy a STSM in the current Grant Period will have lower priority.
    • ITC and Young Researchers and Innovators will be prioritized.
    • Gender issues will be considered.

The Grant Holder will send a grant letter to every successful applicant.

After the STSM: required documents and payment of the grant
  • Once the STSM has ended, the grantee must submit a report on the work developed, main achievements of the STSM and planned future follow up activities. The required documentation must be submitted within 30 days after the end date of the STSM or 15 days after the end of the Grant Period, whichever date comes first.

    Failure to submit the required report on time will effectively cancel the grant.

    The payment of the grant will be executed within 30 days after the approval of the report by the STSM coordinator.

Decisions of allocation

The decision of allocation for each application period is published during the first 5 days of the following month.

FIRST GRANT PERIOD

SECOND GRANT PERIOD

THIRD GRANT PERIOD

FOURTH GRANT PERIOD

STSMs during COVID-19 pandemic

In relation to COVID-19 measures, STSM applicants must check regularly the applicable travel rules of their home and host countries to make sure the mission can be carried out as stated in their applications.

Considering the current uncertainty, grantees are requested to take as many measures as possible to guarantee the reimbursement of the travel expenses in case a STSM must be cancelled due to a new outbreak or lockdown in the grantee’s home/host country (accommodation booking with free cancellation, travel/cancellation insurance…).

Contact

Grant Awarding Coordinator: Eduardo Oliva – eduardo.oliva@upm.es
STSM Coordinator: Tzveta Apostolova – tzveta.apostolova@nbu.bg
Grant Holder Manager: Ana Benítez – ca17126@industriales.upm.es

List of completed STSMs - 4th Grant Period (2022)

STSM 1

  • Applicant: Felix Iacob
  • Home Institution: West University of Timisoara (Romania)
  • Host Institution: Institute for Nuclear Research (ATOMKI), Laboratory of Atomic and Molecular Physics (Hungary)
  • Title: Super-excited molecular states in the collision of electrons
  • Start date: 10/04/2022
  • End date: 16/04/2022

STSM 2

  • Applicant: Luca Volpe
  • Home Institution: University of Salamanca (Spain)
  • Host Institution: Laboratory for Advanced Lasers and Extreme Photonics (L-ALEPH) at the Colorado State University (United States)
  • Title: EU-USA scientific collaboration in Laser-driven WDM states characterization
  • Start date: 05/04/2022
  • End date: 24/04/2022

STSM 3

  • Applicant: Paula Quitério
  • Home Institution: Porto University (Portugal)
  • Host Institution: Autonomous University of Madrid – Department of Applied Physics (Spain)
  • Title: Sinergy between photothermia induced by laser irradiation of gold nanoparticles and the proton-therapy
  • Start date: 24/04/2022
  • End date: 07/05/2022

STSM 4

  • Applicant: Valeria Ospina-Bohorquez
  • Home Institution: University of Bordeaux (France)
  • Host Institution: Laboratory for Advanced Lasers and Extreme Photonics at the Colorado State University (United States)
  • Title: EU-USA scientific collaboration in Laser-driven WDM states characterization, streaked optical pyrometry diagnostic
  • Start date: 30/04/2022
  • End date: 18/05/2022

STSM 5

  • Applicant: Luca Volpe
  • Home Institution: University of Salamanca (Spain)
  • Host Institution: AWE (United Kingdom)
  • Title: Laser-driven X-ray isochor heating of Warm Dense Carbon @ ORION
  • Start date: 16/05/2022
  • End date: 22/05/2022

STSM 6

  • Applicant: Iaroslav Gnilitskyi
  • Home Institution: NoviNano Lab (Ukraine)
  • Host Institution: INFN (Italy)
  • Title: Stable ice-phobic surface generated by femtosecond laser pulses with following polymer deposition
  • Start date: 24/05/2022
  • End date: 23/06/2022

STSM 7

  • Applicant: Aleksi Leino
  • Home Institution: University of Helsinki (Finland)
  • Host Institution: The Centre for Micro Analysis of Materials (Spain)
  • Title: Swift heavy ion effects in insulators – combining models and experiments
  • Start date: 04/07/2022
  • End date: 08/07/2022

STSM 8

  • Applicant: Milan Dimitrijevic
  • Home Institution: Astronomical Observatory (Serbia)
  • Host Institution: Technical University (Bulgaria)
  • Title: Stark broadening of Zn III Spectal lines
  • Start date: 26/06/2022
  • End date: 15/07/2022

STSM 9

  • Applicant: Diluka Singappuli
  • Home Institution: Université de Bordeaux (France)
  • Host Institution: Institute of Plasma Physics, Czech Academy of Sciences, PALS Laboratory (Czech Republic)
  • Title: Preparation of experiment at PALS laser facility
  • Start date: 12/09/2022
  • End date: 23/09/2022

STSM 10

  • Applicant: Olena Turianska
  • Home Institution: Université de Bordeaux (France)
  • Host Institution: Institute of Plasma Physics, Czech Academy of Sciences, PALS Laboratory (Czech Republic)
  • Title: Preparation of experiment at PALS laser facility
  • Start date: 12/09/2022
  • End date: 23/09/2022

STSM 11

  • Applicant: Katarzyna Batani
  • Home Institution: IPPLM (Poland)
  • Host Institution: Institute of Plasma Physics, Czech Academy of Sciences, PALS Laboratory (Czech Republic)
  • Title: Preparation of experiment at PALS laser facility
  • Start date: 12/09/2022
  • End date: 23/09/2022

 

STSM 12

  • Applicant: George Tsibidis
  • Home Institution: Inst. of Electronic Structure & Laser (Greece)
  • Host Institution: Laboratoire des Sciences des Procédés et des Matériaux, CNRS (France)
  • Title: Formation of periodic nanoripples on TiO2 (001) oriented surface upon UV-femtosecond pulses
  • Start date: 20/09/2022
  • End date: 25/09/2022

STSM 13

  • Applicant: Ignacio Martin Alliati
  • Home Institution: Queen’s University Belfast (UK)
  • Host Institution: Istituto di Struttura della Materia, Consiglio Nazionale delle Ricerche – CNR (Italy)
  • Title: Optimal product basis for solving the Bethe-Salpeter Equation via Haydock’s method
  • Start date: 26/09/2022
  • End date: 07/10/2022

STSM 14

  • Applicant: Suzana Petrovic
  • Home Institution: Institute of Nuclear Science Vinca (Serbia)
  • Host Institution: Laser Center, Universidad Politécnica de Madrid (Spain)
  • Title: Laser surface modification of Ti- based multilayer thin films interesting for biomedical application
  • Start date: 02/10/2022
  • End date: 08/10/2022

STSM 15

  • Applicant: Serhii Salii
  • Home Institution: NoviNano Lab (Ukraine)
  • Host Institution: Istituto Nazionale di Fisica Nucleare (Italy)
  • Title: Superhydrophilic properties driven by femtosecond laser nanostructuring on Si surface
  • Start date: 15/09/2022
  • End date: 15/10/2022
List of completed STSMs - 3rd Grant Period (2020/2021)

STSM 1

  • Applicant: Milan Dimitrijevic
  • Home Institution: Astronomical Observatory (RS)
  • Host Institution: Technical University of Sofia (BG)
  • Title: Stark broadening of Zn II spectral lines
  • Start date: 29/09/2020
  • End date: 13/10/2020
  • Duration: 15 days

STSM 2

  • Applicant: Vladimir Sreckovic
  • Home Institution: Institute of Physics, Belgrade (RS)
  • Host Institution: Institute of Mathematics and Informatics, Bulgarian Academy of Sciences (BG)
  • Title: Collisional chemi-ionization/recombination processes involving Rydberg atoms in geo-cosmic plasma: cross-section and rate coefficients
  • Start date: 30/05/2021
  • End date: 20/06/2021
  • Duration: 22 days

STSM 3

  • Applicant: Alex Laikhtman
  • Home Institution: Holon Institute of Technology (Israel) 
  • Host Institution: Universitatea Politehnica Timisoara (Romania)
  • Title: Study of electronic and ion excitation processes in plasma hydrogenation of inorganic nanoparticles
  • Start date: 17/07/2021
  • End date: 03/08/2021
  • Duration: 18 days

STSM 4

  • Applicant: Iaroslav Gnilitskyi
  • Home Institution: NoviNano Lab (Ukraine)
  • Host Institution: International Centre for Theoretical Physics (Italy)
  • Title: Ultrafast non-interferences self-assembling of diffractive optical elements on transparent materials by femtosecond laser pulses
  • Start date: 26/08/2021
  • End date: 21/09/2021
  • Duration: 27 days

STSM 5

  • Applicant: Rita Pestana
  • Home Institution: Laboratory of Instrumentation and Experimental Particle Physics (Portugal)
  • Host Institution: CMAM – UAM (Spain)
  • Title: Development of a standard methodology for online dose calculation at air
  • Start date: 05/09/2021
  • End date: 10/09/2021
  • Duration: 6 days

STSM 6

  • Applicant: Nicolina Pop
  • Home Institution: Politehnica University of Timisoara (Romania)
  • Host Institution: Universite du Havre (France)
  • Title: Reactive collisions of electrons with H2+ , BeH+ and their isotopomers in plasmas of energetic interest
  • Start date: 13/09/2021
  • End date: 21/09/2021
  • Duration: 9 days

STSM 7

  • Applicant: Pierre Lechifflart
  • Home Institution: CNRS (France)
  • Host Institution: CNR-ISM (Italy)
  • Title: Exciton-phonon coupling in two dimensional systems
  • Start date: 20/09/2021
  • End date: 24/09/2021
  • Duration: 5 days

STSM 8

  • Applicant: Biljana Gakovic
  • Home Institution: Institute of Nuclear Sciences Vinča “Vinca” (Serbia)
  • Host Institution: P.N. Lebedev Physical Institute (Russia)
  • Title: Ultrafast laser modification of metallic thin films- influence of different electronic dynamics of metals on laser induced periodical surface structures.
  • Start date: 19/09/2021
  • End date: 02/10/2021
  • Duration: 14 days

STSM 9

  • Applicant: Iaroslav Gnilitskyi
  • Home Institution: NoviNano Lab (Ukraine)
  • Host Institution: International Centre for Theoretical Physics (Italy)
  • Title: Impact of Femtosecond-Laser-Texturing on Ti3C2 MXenes
  • Start date: 12/10/2021
  • End date: 31/10/2021
  • Duration: 20 days
List of completed STSMs - 2nd Grant Period (2019/2020)

STSM 1

  • Applicant: Gennady Sushko
  • Home Institution: MBN Research Center (DE)
  • Host Institution: University of Southern Denmark (DK)
  • Title: Exploring the reactive CHARMM force field for modelling irradiation driven molecular fragmentation processes
  • Start date: 01/06/2019
  • End date: 30/06/2019
  • Duration: 30 days

STSM 2

  • Applicant: Wen Li
  • Home Institution: Zernike Institute of Advanced Material (NL)
  • Host Institution: MBN Research Center (DE)
  • Title: Exploration of fragmentation mechanisms of G-rich and G-quadruplex DNA upon irradiation by means of computer simulations with MBN Explorer
  • Start date: 17/06/2019
  • End date: 28/06/2019
  • Duration: 12 days

STSM 3

  • Applicant: Juraj Hanžek
  • Home Institution: Ruđer Bošković Institute (HR)
  • Host Institution: University of Helsinki (FI)
  • Title: Sequential ion irradiation of GaN: role of defects
  • Start date: 07/07/2019
  • End date: 20/07/2019
  • Duration: 14 days

STSM 4

  • Applicant: Silvio Sciortino
  • Home Institution: University of Florence (IT)
  • Host Institution: New Bulgarian University (BU)
  • Title: Nonlinear optical properties of diamond induced by high laser fields
  • Start date: 28/07/2019
  • End date: 04/08/2019
  • Duration: 8 days

STSM 5

  • Applicant: Andrey Solov’yov
  • Home Institution: MBN Research Center (DE)
  • Host Institution: Imperial College of London (UK)
  • Title: Many-body theory for studying collision processes involving atomic clusters and nanoparticles
  • Start date: 30/07/2019
  • End date: 05/08/2019
  • Duration: 7 days

STSM 6

  • Applicant: Alexey Verkhovtsev
  • Home Institution: MBN Research Center (DE)
  • Host Institution: University of Kent (UK)
  • Title: Atomistic-level modeling of radiation-induced fragmentation of molecular systems
  • Start date: 30/07/2019
  • End date: 10/08/2019
  • Duration: 12 days

STSM 7

  • Applicant: George Tsibidis
  • Home Institution: Institute of Electronic Strucutre & Laser (EL)
  • Host Institution: Lebedev Physical Institute (RU)
  • Title: Damage threshold estimation following irradiation of metallic surfaces with ultrashort pulses: a combined theoretical ad experimental approach
  • Start date: 29/09/2019
  • End date: 05/10/2019
  • Duration: 7 days

STSM 8

  • Applicant: Christian Vorwerk
  • Home Institution: Humboldt-Universität zu Berlin (DE)
  • Host Institution: École Polytechnique (FR)
  • Title: Excitation Pathways in Resonant Inelastic X-ray Scattering of Solids: Development of an Ab Initio Many-Body Approach
  • Start date: 07/10/2019
  • End date: 18/10/2019
  • Duration: 12 days

STSM 9

  • Applicant: Biljana Gakovic
  • Home Institution: Institute of Nuclear Sciences Vinča “Vinca” (RS)
  • Host Institution: Lebedev Physical Institute (RU)
  • Title: Selective ablation/spallation of nanolayer thin films by ultra-short laser pulses- role of electronic excitation in ablation/spallation
  • Start date: 07/10/2019
  • End date: 20/20/2019
  • Duration: 14 days

STSM 10

  • Applicant: Ovidio Peña
  • Home Institution: Universidad Politécnica de Madrid (ES)
  • Host Institution: Queen’s University Belfast (UK)
  • Title: Evolution of plasmonic nanoparticles irradiated with fs-laser pulses
  • Start date: 01/12/2019
  • End date: 13/12/2019
  • Duration: 13 days

STSM 11

  • Applicant: Konstantinos Kaleris
  • Home Institution: University of Patras (EL)
  • Host Institution: Karlsruhe Institute of Technology (DE)
  • Title: Reproduction of controlled sound via laser induced breakdown
  • Start date: 20/02/2020
  • End date: 20/03/2020
  • Duration: 30 days

STSM 12

  • Applicant: Jian Fuh Ong
  • Home Institution: Extreme Light Infrastructure-Nuclear Physics (RO)
  • Host Institution: Institute of Plasma Physics and Laser (EL)
  • Title: Towards optimising and validation of high power laser experiment
  • Start date: 24/02/2020
  • End date: 24/03/2020
  • Duration: 30 days
List of completed STSMs - 1st Grant Period (2018/2019)

STSM 1

  • Applicant: Andrey Solov’yov
  • Home Institution: MBN Research Center gGmbH (DE)
  • Host Institution: University of Kent (UK)
  • Title: Training and dissemination activities at the University of Kent, the Open University and the University of Cambridge, United Kingdom
  • Start date: 27/11/2018
  • End date: 03/12/2018
  • Duration: 7 days

STSM 2

  • Applicant: Vasilii Korol
  • Home Institution: University of Southern Denmark (DK)
  • Host Institution: MBN Research Center (DE)
  • Title: Visual interface for reactive molecular dynamics simulations
  • Start date: 07/01/2019
  • End date: 21/01/2019
  • Duration: 15 days

STSM 3

  • Applicant: Damjan Iveković
  • Home Institution: Ruđer Bošković Institute (HR)
  • Host Institution: University of Helsinki (FI)
  • Title: Exploring effects of the swift heavy ion beam charge state on the ion track production in graphene
  • Start date: 13/01/2019
  • End date: 26/01/2019
  • Duration: 14 days

STSM 4

  • Applicant: Marko Karlusic
  • Home Institution: Ruđer Bošković Institute (HR)
  • Host Institution: University of Helsinki (FI)
  • Title: Exploring effects of the swift heavy ion beam charge state on the ion track production in graphene
  • Start date: 13/01/2019
  • End date: 26/01/2019
  • Duration: 14 days

STSM 5

  • Applicant: Antonio Rivera
  • Home Institution: Universidad Politécnica de Madrid (ES)
  • Host Institution: Queen’s University Belfast (UK)
  • Title: Modelling of laser-induced processes in the fs-ps time scale: strategies for coupling Boltzmann equation, Bloch equation, Molecular Dynamics and Atomic codes
  • Start date: 24/02/2019
  • End date: 03/03/2019
  • Duration: 8 days

STSM 6

  • Applicant: Eduardo Oliva
  • Home Institution: Universidad Politécnica de Madrid (ES)
  • Host Institution: Queen’s University Belfast (UK)
  • Title: Modelling of laser-induced processes in the fs-ps time scale: strategies for coupling Boltzmann equation, Bloch equation, Molecular Dynamics and Atomic codes
  • Start date: 24/02/2019
  • End date: 03/03/2019
  • Duration: 8 days

STSM 7

  • Applicant: Tzveta Apostolova
  • Home Institution: New Bulgarian University (BG)
  • Host Institution: Queen’s University Belfast (UK)
  • Title: Modelling of laser-induced processes in the fs-ps time scale: strategies for coupling Boltzmann equation, Bloch equation, Molecular Dynamics and Atomic codes
  • Start date: 24/02/2019
  • End date: 03/03/2019
  • Duration: 8 days

STSM 8

  • Applicant: Nicolina Pop
  • Home Institution: Politehnica University of Timisoara (RO)
  • Host Institution: Université du Havre (FR)
  • Title: Electron-impact excitation and dissociative recombination of melecular cations in edge fusion plasma: application to H2 +AND BeT+
  • Start date: 15/03/2019
  • End date: 25/03/2019
  • Duration: 11 days

STSM 9

  • Applicant: Felix Iacob
  • Home Institution: West University of Timisoara (RO)
  • Host Institution: Université du Havre (FR)
  • Title: MQDT technique evaluating electron-molecule scattering
  • Start date: 15/03/2019
  • End date: 01/04/2019
  • Duration: 18 days

STSM 10

  • Applicant: Edgars Elsts
  • Home Institution: Institute of Solid State Physics, University of Latvia (LV)
  • Host Institution: Institute of Physics, University of Tartu (EE)
  • Title: Comparative studies of the excitation density effects in TSL of electron and neutron irradiated Al2O3 and Y3Al5O12
  • Start date: 31/03/2019
  • End date: 13/04/2019
  • Duration: 14 days